Centre for Open Distance and e-Learning (CODeL)
The Centre for Open Distance and e-Learning (CODeL) was established in 2011 as a synergy among the major stakeholders in order to achieve the mission and vision of the University's distance learning programmes.The Centre for Open Distance and E-Learning is the Administrative Unit for all distance learning programmes of Federal University of Technology, Minna and is accountable for all programme management and delivery process to provide all necessary learner support services. The Centre serves as the hub for the University's distance learning programmes.
The Centre for Open Distance and e-Learning is been managed by a Director who is directly responsible to the University's Vice Chancellor.
Among other activities, the Centre performs the following functions:
- Promote, plan, direct, and coordinate the provision of distance learning
- Liaise with the Departments, Centres and the Postgraduate School in the development of appropriate programmes.
- Facilitate the recruitment and training of full-time and part-time staff required for course development, production and implementation.
- Manage and oversee the development and delivery of distance education through the study centres which are operational centres for students' registration, advisement, administration of residential session and other forms of face-to face contact.
- Facilitate the distribution of study materials and administer marking assignments to ensure two-way communication between students and their tutors.
- Maintain an accurate and comprehensive record system of systems, material production and records of study centres.
- Administer examinations and process students' results in conjunction with relevant departments, faculties, and the Postgraduate School.
- Write handbook for students, course writers, tutors, and study centre coordinators.
- Liaise with the University library in the provision of library services at the study centres.
- Collaborate with other institutions to provide laboratory facilities and equipment for distance learners.
- Provide accountability reports and statistics on enrolment, finances, retention, graduation, etc., on the operation of the distance learning programmes.
- Where appropriate schedule on-campus orientation for distance learners and part-time tutors.
- Perform programme review every three years to keep abreast of global developments and to improve programme quality, effectiveness and efficiency.
- Administer programmes for and on behalf of its partner Institutions.
The concept of establishing Centre for Open Distance and e-Learning (CODeL) in Federal University of Technology, Minna was born out of the necessity to provide access to higher education to a larger number of interested students presently limited by the existing structure (human and physical resources) or engaged in other life demanding issues. This is in line with the Nigerian National Policy on Education (FRN, 2004) which recognized open and distance learning as a way of providing access to quality university education for those who otherwise would have been deprived through the conventional process. The Federal University of Technology Minna has demonstrated its commitment to partnership with other tertiary institutions and international educational bodies to promote open and distance learning. This development informed the university senate’s position to approve the establishment of the Centre for Open Distance and e-Learning (CODeL) in 2011.
To be a global Centre of excellence in e-learning.
The centre is committed to the delivery of quality distance learning through dynamic and pragmatic training, research and entrepreneuary services, driven by Information and Communication Technology.
- The concept of Federal University of Technology, Minna CODeL programme submits to the following principles:
- Availability of system of remote training for a wide range of consumers;
- Provision of quality education in an affordable and cost effective way;
- Introduction of Distance Learning new technologies in framework and integrating same naturally with traditional education system;
- Priority to the pedagogical approach at the design and realization of educational process in the environment;
- Encouraging, supporting and monitoring students progress to implement intervention for improvement when necessary;
- Availability to the trainees various models of educational processes;
- Constant updating of CODeL educational services; integration of automated training systems as means of maintaining educational process.
- Development of capacity in open distance and e-learning delivery through regular staff training and development processes.
- Currently, there is virtually no global University that is not on Open Distance Learning
- The University is desirous of fully utilizing the Memorandum of Understanding entered into with its international partners such as Indira Gandhi National Open University, New Delhi, India, Universities in Belarus, National Open University of Nigeria and many others.
- The University is one of the foremost Nigerian tertiary institutions in the application of ICT in several facets of teaching, learning and research. Therefore, there is the need to take advantage of the huge investment by the University in Information Technology infrastructure development.
- The University has numerous experienced and skilled academic, technical and administrative staff members who can assist in effective delivery of distance learning programme.
- The need to grant learning access to diverse learner population (matured students, people with learning disabilities, employed workers, inmates, full-time housewives, etc) who may prefer to study from home or workplace at the times that suit them.
- Open Distance Learning keys into the Federal University of Technology, Minna, strategic vision to offer mass education to qualified teeming population of Nigerians that are desiring to acquire it.
The objectives of the programme are in line with the National Policy on Education 2004 which shall be to:
- Provide access to quality education and equity in educational opportunities for those who otherwise would have been denied;
- Meet special needs of employers by mounting special certificate courses for their employees at their work place;
- Encourage internationalization especially of tertiary education curricula;
- Ameliorate the effect of internal and external brain drain in the University by utilizing Nigerian expert teachers regardless of their location or places of work.
The financial viability of a programme must be carefully considered before it is developed. The Centre for Open Distance and e-Learning needs to develop a distance learning programme-costing model to guide programme development. Heads of Departments and Deans of Schools should be able to offer guidance to the University.
- The curriculum for each academic programme should be in line with the NUC Approved programme in the face-to-face mode.
- The curriculum will have academic integrity and be responsive to the vision and mission of FUT, Minna, national educational imperatives, and societal and employment needs,
- The curriculum will ensure that the learning outcomes are clearly articulated in terms of competences, skills and behavioural attributes.
- It will be aligned with the student profiles
- The curriculum development process will be conducted by a team involving academics, curriculum and course designers, student support specialists, language specialists, tutors, and relevant stakeholder
- Evaluation strategies will assure the quality of the learning process and will suggest improvements. Particular emphasis will be placed on student feedback. FUT, Minna will ensure that it supports the student throughout his/her study.
Teaching in Open Distance and E-Learning of Federal University of Technology Minna
The CODeL shall disseminate all materials using various asynchronous technology. Management of the programmes shall be supported by a web-based learning management system (LMS). The print-based self-study instructional materials shall be the core of this project. However the teaching and learning methods for a particular programme or course:
- Will be determined by the nature of the programme, the profile of the students, students’ access to resources and the level of the programme.
- Will include independent study of learning materials, completion of various activities, formative assessment tasks, tutorials, practical work and opportunities to interact with others as well as research activities.
- Will include work-integrated learning as a planned component of a curriculum when outcomes can only be achieved through work-based experience.
- Courseware will be developed by a team of lecturers taking particular course(s) for distance e-learning. In doing so, learning objectives should be well defined; evaluation should be inline with the stated objectives.
- Online delivery will be facilitated by the use of appropriate ICT facilities such as JoomlaLMS software, Skype, e-mail, Blogs, wiki educator, internet streaming technologies. etc.
- Database and portal website will be developed to access learning and knowledge resources.
- Developed courseware should be accompanied with a well written Study Guides that will lead the study
- Lecturers taking particular course will be responsible for teaching, examining and grading of students learning outcomes.
Available Learning Resources
- Course material will prepare student for learning, develop the necessary skills, attitudes and knowledge that the student needs, guide the student through the learning process and include sufficient and appropriate learning activities to enhance knowledge.
- CODeL will invest in good quality course design and study material and will provide effective student support services.
- CODeL will make effective use of the Open Education Resources (OER), educational and social technologies in learning programmes in appropriate and innovative ways that improve the quality of teaching and learning.
- CODeL will collaborate with other Institutions to develop and share study materials to improve the ODL quality of teaching.
TO ACHIEVE THESE, LEARNING MATERIALS:
- Will be systematically designed and tailored to ODL format, (i.e. interactive, comprehensive, accessible, contemporary, etc).
- Will be accessible to target students,
- Will require the active engagement of the student,
- Will make appropriate use of media and ICT
- Will build on the students’ experience and knowledge enabling the student to construct new knowledge.
- Learning resources will meet international quality standard
- Courseware will be well designed to facilitate access to information.
DELIVERY CHANNELS Advanced teaching and learning models, well designed courseware, effective/efficient administration and student support using a wide range of delivery channels are core to the success of our students. FUT, Minna will use the best possible mix of media to support these core functions which includes:
Technologies with limited interaction
- Other resources such as digital media (audio and video cassettes, CDs, DVDs), satellite broadcasting, online distribution of content and information and corporate websites, audio and video podcasting and streaming, and possibly radio and television will be used to facilitate the process of teaching and learning.
- Asynchronous technologies such as wikis, blogs, social networking facilities and e-portfolios will be used effectively to support teaching and learning.
Internal Audit is an independent appraisal activity established by the management of an organization as a service to it. It independently and objectively examines, evaluates and reports on the adequacy of internal controls and the organization’s risk management processes as a contribution to proper economic, efficient and effective use of resources.
The Internal Audit Unit, hence, exists to examine and appraise the Uniform Accounting System of Nigeria of Nigerian Federal University ensuring that the University achieves her set objectives at a minimum cost and in accordance with laid down rules and regulations of management, standard Accounting practice and the laws of the Federal Republic of Nigeria.
For Internal Financial and other controls to be very effective operation of the system very efficient and fraud and management of funds discouraged, the following mandate has been prescribed.
1. Carrying on of the University’s business in an orderly and efficient manner;
2. Ensuring adherence to the Council’s and Senate’s policies.
3. Safeguarding the institutional assets.
4. Securing, as far as possible, the completeness and accuracy of the records;
5. Carrying out of pre-payment audit examination of all payment vouchers as well as post-audit verification of all recurrent and capital payments in line with the expenditure control efforts of the University’s management;
6. Examination of system of internal checks and controls to ensure the highest possible standard of efficiency and accuracy;
7. Examining all the university accounts, books and other records and other documents and making periodic reports to the Vice-Chancellor;
8. Notifying the Vice-chancellor of any financial irregularity, or suspected irregularity affecting funds, stores, facilities of the University without delay; taking follow-up actions as may appear reasonable to secure remedial actions;
9. Having right to interview, query and receive (orally or in written) any explanations(s) as deemed appropriate for any assignment.
10. Having access, at all time, to the books documents, facilities, etc of the Universities;
To review accounting, financial and others operations of the University as a basis for protective and constructive service to the Management.
To use or develop an appropriate audit software as a working tool for positioning the Unit strategically for its role in best practice geared specifically towards the University’s needs and expectation.
GOALS AND OBJECTIVES
Within the context of our Mission and Vision, the Internal Audit Unit will pursue the following goals and objectives;
i. Computerizing audit functions;
ii. Training and re-training the Unit’s staff to get more exposed to and acquainted with their duties.
iii. Organizing other trainings for Deans, HODs, Director etc with respect to having an understanding of the general and specific requirements of audit checks and other internal control procedures;
iv. Posting of the Unit’s staff to all Schools to serve as Desk Officers. They would be allocated an office where they carry out their duties for at least, 3 days.
The rest day would be spent writing/making reports in the Unit.
i. To ensure the existence of the University’s financial regulations issued by the authority of the University Governing Council, so long as they are not inconsistent with any existing laws of Nigeria;
ii. To ensure the application of the Annual Budget of Income and Expenditure on Revenue Accounts and payments on Capital Accounts as may be approved by the Governing Council or Senate or any of their standing ad hoc committee pursuant to any laws and statutes which may be in force.
iii. To ensure the University’s books and records have been subjected to appropriate internal audit procedures and that the annual accounts have been properly extracted therefrom; To ensure budgetary controls efforts such that the authority to approve all expenditure of the University funds shall be subject to appropriate restrictions as will ensure public accountability and smooth flow of activities in accordance with the Council approval;
iv. To determine whether the accounts comply in all material respects with the requirements of the University’s policies;
v. To review the economy, efficiency and effectiveness of operations and of the functioning of non-financial controls;
vi. To carry on special investigations;
vii. To review the implementation of corporate policies, plans and procedures of the University;
viii. To assess that the risks of the University are identified and minimized time to time;
ix. To ensure the University’s books and records have been subjected to appropriate internal audit procedures and that the annual accounts have been properly extracted therefrom;
x. To ensure budgetary controls efforts such that the authority to approve all expenditure of the University funds shall be subject to appropriate restrictions as will ensure public accountability and smooth flow of the activities in accordance with the Council’s approval;
xi. To determine whether, the accounts comply in all materials respects with the requirements of the University’s policies;
xii. To review the economy, efficiency and effectiveness of operations and of the functioning of non-financial controls;
xiii. To carry on special investigations;
xiv. To review the implementation of corporate policies, plans and procedures of the University;
xv. To assess that the risk of the University are identified and minimized.
xvi. To ensure the University’s books and records have been subjected to appropriate internal audit procedures and that the annual accounts have been properly extracted therefrom;
xvii. To ensure budgetary controls efforts such that the authority to approve all expenditure of the University funds shall be subject to appropriate restrictions as will ensure public accountability and smooth flow of activities in accordance with the Council’s approval;
xviii. To determine whether the accounts comply in all material respect with the requirements of the University’s policies;
xix. To review the economy, efficiency and effectiveness of operations and of the functioning of non-financial controls;
xx. To carry on special investigation;
xxi To review the implementation of corporate policies, plan and procedures of the University;
To assess that the risks of the University are identified and minimized.
The period under review has been full of activities. Activities that are milestone, that will bring monumental and positive changes to this university. I therefore wish to commend the Management and leadership this great institution for these achievements. Notable amongst these are;
It is noteworthy that convocation ceremony has become a regular event in the history of the university since my assumption of duty as the 6th Vice Chancellor of this great institution in its 27 years of existence. This is a clear indication of a gradual restoration of stability in our academic calendar. The 10th Convocation Ceremony for the Award of degrees (academic and honorary), diplomas, certificates and prizes took place as scheduled, 3-5th june, 2010. It was adjudged successful as projects were commissioned and for the first time in the history of the university, the award was made in two days, as it is conventionally done in most “first and second generation” universities. This is an indication that Federal University of Technology, Minna has come of age and has joined the league of big universities graduating over two thousand students in one session. We have had two such ceremonies in less than three years of this administration. It is our sincere hope to continue to improve on this towards a comprehensive normalization of the calendar.
It is noteworthy that the university is pursuing vigorously its Staff Training and Development Programme, and is taking full advantage of the support of the Education Tax Fund (ETF) assistance. A lot of our staff is undergoing training for higher degress both within and outside Nigeria, particularly in Belarus, Malaysia, South Africa, United Kingdom and Turkey up to Ph.D level sponsorship to conference is now a common denominator in all schools. The hitherto skewed distribution of conference attendance amongst school is now tending towards normality.
This administration has fully supported programmes to ensure full Accreditation of programmes both professional and academic. The National University Commission (NUC) Accreditation Exercise of four-engineering and two –environmental programmes has come and gone, with very positive outcome. For the first time, the university has recorded 100% Full Accreditation in all its academic programmes. The professional accreditation of Building Programmes under the aegis of Nigerian Institute of Builders (NIOB) and Council of Registered Builders of Nigeria (CORBON) and that of Architecture Programme under the Nigerian Institute of Architects (NIA) and Architects Registration Council of Nigeria (ARCON) took place with verdict of Full Accreditation received.
INFORMATION TECHNOLOGY SERVICES
In order to rejuvenate and reinvigorate service delivery, the University Management has just appointed a young communication and information technology engineer with track record in ICT as Deputy Director. He has since assumed duty to manage the affairs of ITS with a renewed vigor. This is with the intention to strengthen the training, research and development services in IT. We thank the immediate management of ITS for its modest contribution. It is noteworthy that the Fibre Optic Cabling Project of both Gidan Kwano and Bosso Campus through STEP-B. Project is very much in progress. The Wi-fi Connectivity of Gidan Kwano campus is being completed.
The Post-UTME examination is very much in progress using the latest technology the Computer Based Testing (CBT). The results of the examination were released within one week. Currently the university conducts 100-200 examination using CBT to promote timely release of results.
We have advanced this concept to Research, Development and commercialization (R&D&C) and introduced a concept of 3Cs of competition, cooperation and collaboration in our research culture. Seven syndicate groups have been identified for competitive and join research as follows; i) Biotechnology and Genetic Engineering Research Group, ii) Environmental Research Group, iii) Energy Research Group, iv) Space Research Group, v) ICT Research Group, vi) Human Capacity Research Group and vii) Food Security Research Group. We are strategizing to focus our researches on developmental activities that will impact positively on the quality of life of the ordinary Nigerian. The University Board of Research has keyed very strong into national research strategy. We are involved in the on-going research initiative of the Agriculture Research Council of Nigeria to promote research in agriculture.
CENTRE OF EXCELLENCE
The University through STEP-B Project is an emerging Centre of Excellence in Biotechnology and Genetic Engineering, with especial interest in vaccine and drug development. The Centre has been allocated the whole quadrangle of the former Technology Complex as laboratories and office accomondation in the former Senate Building both in Bosso campus. It is hoped that activities will soon resume at the centre.
COMMONITY AND DEVELOPMENTAL SERVICES
The Town and Gowon interaction is very much alive as the University can now boast of regular Inaugural Lectures from very senior academic colleagues the Professors. Similarly, the University Seminar Series and workshops have been on-course. We concluded and in-house workshop on Institutional Productivity and Quality Assurance to promote the culture of excellence in service delivery. A seminar on Research and Education Network was held to set the agenda for academic and research networking amongst institutions.
During this period, notable visitors to the university include;
- Princeton University, USA team visit in relation to Global Institute on Bio-Exploration (GIBEX) and STEP-B Project.
- The GTZ CEFE Programme certificate of FUT Minna Staff.
- The Nigerian Computer Professionals Registration Council of Nigeria sensitization visit.
- The West African Climate Change Service Centre and Adaptive Land Use Inspection visit.
- Research and Education Network team sensitization visit.
SERVICOM is the engine for service delivery. It is a unit under the Vice Chancellors office made up of the following members of staff: The Focal Officer, Deputy Focal Officer, Service improvement Desk Officer, Complaint/Customer Care Desk Officer, Charter Desk Officer and two support staff. The unit also has some members of BRIGADE among the University staff and Students.
The philosophy behind establishment of SERVICOM unit of Federal University of Technology, Minna is to monitor service delivery, maximizing potentials and minimizing resources to achieve the needed output in terms of effective and timely service delivery in the work place.
To make FUT, Minna one of Nigeria’s leading Universities and a Centre of excellence through service delivery, punctuality to work, presence on seats, performance and citizens’ satisfaction.
To ensure effective and efficient service delivery in all sectors of the University.
Monitoring and ensuring service delivery, complaints handling, conducting opinion poll on effectiveness of our service delivery and organizing sensitization workshop on how to improve service delivery.
SERVICOM unit of Federal University of Technology, Minna, whose responsibility is to have effective and timely service delivery have the underlisted as its major activities:
- Monitoring service delivery in all service windows of the University
- Receive and address complaints from all citizens of Federal University of
- Technology, Minna and all her stakeholders.
- Routine check on all service windows in the University.
- Taking attendance of early comers and staff at work.
- Ensuring effective and timely service delivery within our University system.
- Consultative fora with all Federal University of Technology, Minna stakeholders.
- Organizing sensitization workshop on how to improve service delivery.
- Conducting opinion poll on effectiveness of our service delivery.
SERVICOM Unit, Federal University of Technology, Minna has severally engaged her immediate community on series of self developmental discussions and has also engaged the staff members on sport activity to which is aimed at strengthening staff physically for effective service delivery named “WALK FOR LIFE FOR BETTER SERVICES”.
The Unit has also after discovering students poor attitude to cleanliness and engaged the students on monthly environmental exercise to keep the environment clean and serene for study and habitation.
- Successfully submitted the University Service Charter to SERVICOM head office in Abuja, which many Universities/MDAs’ have not done yet.
- In conjunction with Academic Planning Unit, successfully organized on Productivity/Quality Assurance workshops in Federal University of Technology, Minna.
- Walk for life project
- Staff punctuality at work.
- Staff encouragement/motivation via our annual punctuality/productivity award.
- Operation “Every staff and student (without exception) must wear and display his or her ID card while on campus”. If you fail you will not be attended to. You do not belong here. Students should also note that with immediate effect,” no ID card, no exam”.
- “Operation “Switch off all lights, fans and appliances everywhere and every time they are not in use”. This includes all offices, classrooms, lecture theatres, student dormitories etc. Before you leave go back and “Switch off “.Students and Office Assistants to please take note.
- SERVICOM collaborated with the caretaker SUG and the students to conduct monthly environmental sanitation exercises in the two campuses on the last Saturday of every month. Help to keep our environment clean.
- Participated actively in University activities like University ceremonies committee that organized the highly successful (no.) convocation ceremony.
- Actively participated in the organization and successful
- Organized consultative fora to address these following issues:
- Issuance of students’ transcripts particularly to seek to reduce bottlenecks in the procedure.
- Effective release of name of candidates admitted without delay.
- Registration of both old and new students in way to reduce the time and the bottlenecks in the procedure (e.g. E-payment, allocation of accommodation, departmental registration etc).
- Lecture timetables and commencement of lectures should start at least two weeks after resumption.
- Marking of Examinations and release of results in time.
- Provision of Schedule of Duties and Staff Conditions of Service for better service delivery required for staff.
- New SERVICOM Brigades/Marshals were inaugurated for compliance with SERVICOM aspirations.
- Actively participated in the senate examination scrutiny and business committee.
- Membership of ACTU/Student Disciplinary Committee and electoral Committee.
- Tracking of mails, Files, Vouchers, Requisitions and Request. To monitor and ensure that incoming and outgoing mails, Files, Vouchers, Requisitions and Request within the University are attended to according to the stipulations in the various charters of the units.
Staff attend workshops and trainings at the SERVICOM institute Abuja annually. The Focal officer and his deputy attend stake holders meetings at the National University Commission. In-house trainings have also been organized for all University staff.
SERVICOM Unit, Federal University of Technology, Minna has a total of seven (7) staff members, namely:
- Nodal Officer
- Deputy Nodal Officer
- Service Improvement Desk Officer
- Complaints Desk Officer
- Charter Desk Officer
- Clerical officer
- Confidential Secretary
Physical Planning and Development Unit
It is part of our schedule of responsibility to Set out standards and guideline on the General Physical Planning and Development of all University Projects particularly Buildings, Infrastructure, Furniture and Equipment and to Co-coordinate the activities and inputs of all professional in the building team at both pre and post contract stages of the projects, also to Coordinate the work of Consultants and Contractors and help resolve emergent technical and managerial problems on construction sites so as to realize our targeted objective of providing the required infrastructural facilities needed for the conducive teaching and learning.
The mission of the Physical Planning and Development is, the provision of physical infrastructural facilities needed for the overall development of the university.
Our vision is tailored towards the university overall objective of creating conducive built environment for teaching, learning and research activities for students and staff
The following are some of the achievements recorded by the unit for the year under review:
Completion of Senate Building
This project is already completed and in use satisfactory, it housed the Administrative staff of the entire university (the Vice Chancellors Office and the Two DVCs’, Registry, Bursary, Academic Planning, Physical Planning, UBR , Information unit, Quality Assurance and Internal Audit) . With the completion of this building the university was able to pull its administrative work force together under one roof thus, solving the problem of shuttling between the two campuses (Bosso and Main Campus –about 15km) and buildings as in the past.
Construction of Student Hostel (Private Donation to University)
This project is also completed and in use satisfactory, it has a capacity of 210 students Bed Space and it housed the Female students. It grossly reduced the problem of accommodation faced by the female students in the past.
Construction of Twin Lecture Theater (ETF 2008 Project)
This project is also completed and in use satisfactory, it consist of two halls of 500 seat capacity each. It is expected arrest the problem of combined lectures which required a large classroom accommodation in the school of Environmental Technology.
Construction of General Classrooms.
EXPECTED IMPACT ON COMPLETION
This building was embarked upon to arrest the problem of inadequate classroom accommodation experienced in the main campus. It has three number classrooms and can accommodate 600 students at a time. It’s completed and ready for use.
Construction of School of Environmental Technology (SET) Phase II
EXPECTED IMPACT ON COMPLETION
On completion, this building will provide lecture rooms, studios, Office accommodation for HODs, academic and non academic staff of the school. Its expected to reduce the impact of overstretched existing facilities in the school presently. It’s also expected to solve the anticipated problem of “students vs Built Environment Ratio” required by the National University Commission (NUC) for accreditation.
Construction of School of Information and Communication Technology (SICT) Administrative Block (Lot 1A)
EXPECTED IMPACT ON COMPLETION
On completion, this building which was design to be the Administrative wing of the school Of information and Communication Technology, will also provide lecture rooms, Lecture Theater, Office accommodation for Dean, HODs and academic and non academic staff of the school.
Construction of Computer Engineering Department for School of Information and Communication Technology (SICT)
EXPECTED IMPACT ON COMPLETION
The building has a gross useable floor area of 3,634 sq.m in three floor levels. On completion the building will provide the needed infrastructural support to the department.
Shell Nigeria Exploration Petroleum Company (SNEPCO) Computer Center
EXPECTED IMPACT ON COMPLETION
This building was a donation by Shell Nigeria Exploration Petroleum Company (SNEPCO). It is an internet café with a capacity of 100 computers. It is 90% completed.